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Selecting Text Tips and Techniques

Selecting Text Tips and Techniques


Overview of keyboard shortcuts to perform specific functions

Select Text

To Select... Do This:
A word Double-click the word
A line of text Click in the left margin
A sentence Hold Ctrl and click in the sentence
A paragraph Double-click in the left margin or triple-click in the paragraph
An entire document Ctrl+A, or press and hold Ctrl and click in the left margin, or triple-click in the left margin
A vertical block of text Press and hold Alt and drag through the text
A large amount of text Click at the beginning of the text, move to the end of the selection, hold Shift and click

Move Around the Document

To Move to... Press This:
Top of document Ctrl+Home
Bottom of document Ctrl+End
Start of Line Home
End of Line End
Screen Up Page Up
Screen Down Page Dn

Other Shortcuts

To Do This: Press This:


Copy Ctrl+C
Paste Ctrl+V
Undo Ctrl+Z
Redo Ctrl+Y
Select All Ctrl+A
Save Ctrl+S
Save As F12
Help F1
Go To F5

Shortcut Menu

To see a shortcut menu, click the right mouse button.Right-click only when you want a shortcut menu. For everything else, use the left mouse button

How to Capture and Print a Dialog Box

If you receive an error message, it is helpful to be able to tell the HelpDesk person exactly what that message was. These instructions will enable you to print a dialog box or error message box.

When a dialog box is displayed and you want to print it, perform the following steps:

Click the title bar (top colored part of the box) of the dialog box to make it "active" or "selected".

  1. Hold down the Alt button. (The keyboard has two Alt buttons, which are located to the left and right of the spacebar on the keyboard.)
  2. While holding down the Alt button, press the Print Screen button (which is located to the right of the F12 button on the top row of the keyboard).
  3. Release both keys.
  4. Open Word or WordPad.
  5. Paste the screen capture by either clicking the paste button on the formatting toolbar, or you may use the shortcut  CTRL + V

The pasted dialog box can be selected, moved, and sized just like a graphic. Click to deselect the image. Resume typing text.


Key Words: text selection, Microsoft Word help, shortcuts, short cuts, shortcut, short cut

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