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Employees With Student Email Addresses

Employees With Student Email Addresses


How employees with student email addresses can filter email sent to their student addresses


If you are an employee with a student email address, you will not be able to log in at outlook.office365.com using your student email address because your employee email is your only Office 365 account. Emails sent to your student address will arrive in your employee inbox. You can continue to log in to Gmail with your student address if you would like to view emails sent before May 3, 2018, but Gmail will not receive any more incoming emails.

If you would like to be able to separate emails sent to your student address from the rest of your employee email, below are instructions for setting up a filter in your Outlook desktop app.

Filter for Incoming Emails to Student Address

  1. Open the desktop version of Outlook. On the Home tab of top menu bar in Outlook 365, click Rules and choose Manage Rules & Alerts… from the drop-down list to open Rules and Alerts.

    screenshot showing rules button in outlook 365
  2. In the Rules and Alerts dialog box, choose New Rule… to open the Rules Wizard, select Apply rule on messages I receive, and click Next.

    screenshot showing dialogue box in outlook 365
  3. Select with specific words in the message header, and then click specific words in Step 2: Edit the rule description.

    screenshot showing rules dialogue box in outlook 365

  4. In the Search Text dialog box, type in your student email address (e.g. janeqstudent@students.abtech.edu), click Add to add it to the Search List, click OK, and then click Next.

    screenshot showing search dialogue box in outlook 365
  5. Select the action assign it to the category, and click category in Step 2: Edit the rule description to open the Color Categories dialog boxClick New to add a new category, assign it a name and color, then click OK. Click OK again to close Color Categories.     

    screenshot showing color category selection box outlook 365

  6. In the Rules Wizard, click Next twice to navigate to the Finish rule setup box, and then click Finish.

    screenshot showing rules wizard in Outlook 365


Key Words: student email for employees, student email filter, employee email filter

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